TOWN OF HANSON
COMMUNITY PRESERVATION COMMITTEE
Meeting Minutes – August 15, 2012
Start Time: 7:00 pm
Members Present:
Laura FitzGerald-Kemmett, John Kemmett, Patty Norton, Bill Strait, Allan Clemens, Bob Sears, Bill Clay, Joe Gamache and Bob Overholtzer
Absent: Guest Present: John Norton, Phil Clemons and Stephen Kemmett
Approval of Previous Meeting Minutes
Approval granted for July Minutes with two edits.
John Kemmett (1st) Bob Sears (2nd); approved 6-0-3.
Outstanding Bills: x
Open Forum:
Town Forest Committee Application (Phil Clemons, Guest)
Phil Clemons presented to the committee a pre-application to request funding for a survey to be acquired for the Town Forest (now known as Veteran’s Town Forest – “VTF”). Estimate for services was quoted as $8,400. More bids should be presented to the committee as well as letters of support from town.
Phil will start the process of filling out the formal CPC application for request for funding.
Patty motioned to discuss further in next month’s meeting; Bill Clay second the motion.
Archive Town Documents Project – John Norton, Guest
John Norton discussed with the Committee the possibility of pre-applying for funds in order to help pay for the collection of archive data for the Town of Hanson. He received one bid and Laura stated that for due diligence another bid would need to be submitted. John will work on other bids and will set up a meeting with Rene to discuss the project.
Book/Document Scanner Proposal – John Norton, Stephen Kemmett, Guests
Completed application and documentation were received from John Norton and Stephen Kemmett to proceed with the purchase of a Book/Document scanner. Scanner will be housed at the library, for security purposes. Stephen will help cross train town staff and create procedures for the use of the scanner. Ongoing maintenance of the scanner will be handled by the Hanson Historical Society. Cost: $2k. Motion was approved to accept application. Bill Strait (1st) Allan Clemons (2nd) Approved 9-0.
Old Business:
Thomas Mill Signs
John Kemmett to meet again with Rene to discuss the Thomas Mill sign.
Housing Authority
Bob will talk to Karen Reilly for more information and clarification on pre-application as time is becoming an issue for when it can be submitted.
Camp Kiwanee Firehouse Project
Bill Strait informed the CPC that the Friends of Camp Kiwanee business plan was accepted but moving forward has been difficult. Application was completed and dropped off at the town hall; however, it was not in the ‘inbox’ when meeting took place. Bill to follow up to see what happened to it.
Bonney House Project –
A proposal was submitted from Richard Friberg on the cost of repair of the sill, posts, floor and tie beam on the East elevation of the Bonney House. $8K Application will be drafted and Allan will talk with Rene for go/no-go decision.
New Business:
Plymouth County Hospital
Laura will be meeting with Rene Reed to discuss the current status on the project.
Community Preservation Org – Website
Laura referenced the Community Preservation website and how it has recently been updated (http://communitypreservation.org). She also attended the CPA’s webinar which she found had a lot of useful material. Appears that the coalition is more community based and not political in assistance; may be up to 40% matching for the upcoming year. Laura will send everyone the link and hopes the webinar will be online still for anyone to log into and watch.
Administration:
PR Brochure – brochure was approved. Need to send to printer to have copies made and then have them placed outside the selectman’s conference room.
CPC Banner – banner draft was approved with edits noted; Eileen to forward to Webster Printing.
Website Update: Eileen to work with Merry with the 2012 minutes for the website. After that, the website is completed, until more changes are required. Because of the article in the town papers and websites, CPC website has had a number of hits, so people are interested.
Vision Statement – committee has agreed to think of a vision statement for the CPC. Laura asked that Eileen forward the Master Plan to the team which may help in designing the statement. Laura also encouraged the committee to look at other town departments and what they have to help gage in forming a vision statement; discussion to be continued at next meeting.
CPC Approval Process – a more consistent manner needs to be conducted when reviewing and approving applications. It was agreed that the timelines and rubric are to be considered for each project going forward.
Documents Distributed at Meeting:
- Agenda and July Town Hall Minutes
- CPC Banner Sample
- Contact List
- CPC Application – Book/Document Scanner for Town of Hanson
- Pleasant Avenue Restorations proposal
Next Meeting: September 19, 2012 – 7pm
Adjournment: 8:58 pm – Patty Norton (1st), Bill Clay (2nd); 9-0 approved.
Minutes submitted by: Eileen Burke
| 
